Custom Crafted Weddings

Having someone you can trust handle the immense amount of details that go into planning a wedding can be reassuring. Many brides planning destination weddings are surprised to find out how much time and energy goes into planning a wedding from afar. The average wedding takes more than 250 hours to plan! Whether you are planning a destination wedding or one right here in your own hometown, Kate Sands Events can help with details. From negotiating with the venue to contracts with the photographer, florist and musicians, we will help make your special day as seamless a process as possible. Kate is an artist and designer with an eye for detail. She will guide you through the steps of wedding design and manage the coordination with skill that can only be attained through years of experience.

Month of Coordination AKA Day of Coordination


Flowers by Garden PartyMany brides like to plan and negotiate their own weddings but still want someone there to advise and coordinate the vendors once chosen. Most planners call this “Day of Coordination” but any top rate Coordinator knows that coming into a wedding at the last moment, putting all the pieces together and having it come off without a hitch is nearly impossible. We offer Month of Coordination instead. You choose the site, the vendors, and design all your own details. Once you have made your choices, we help you coordinate all the details and vendors for the month leading up to the wedding depending on the size and scale of the event. Here is a list of what we cover with this option.

  • Lodging recommendation
  • Coordination of all vendors
  • Time line of ceremony and reception
  • Onsite rehearsal with assistant
  • Day of event onsite management with staff

Napa Valley Wedding


Some couples planning their wedding from a distance need someone to be their eyes, ears and destination manager. This is a great option for that couple. Not only will we help you design a unique and memorable wedding, but once you become a client of Kate Sands Events you will be able to log into our “Client Services” page, which covers an array of topics like wedding planning, design and budgeting, suggested wedding etiquette and invitation wording, local activities and events for your guests. Of coarse, we also cover the traditional concierge services of restaurant and hotel recommendations.

  • Event concept and design
  • Event management
  • Site recommendations and selection
  • Wedding planning assistance
  • Invitation design suggestions and etiquette
  • Vendor referral recommendation
  • Vendor introductions
  • Attend all vendor meetings and tastings
  • Floral consultation and design
  • Coordination of all vendors
  • Lodging suggestions
  • Concierge information
  • Detailed time line of ceremony and reception
  • On site-rehearsal coordination with assistant
  • Early on-site event set up coordination of all vendors
  • Wedding day coordination with assistant(s)

Private Reserve Wedding

For the bride that likes to be pampered or the busy bride who needs someone to manage her wedding from beginning to end, this option is for you. We will guide you every step of the way and help you design a one-of-a-kind wedding with all the trimmings. Kate Sands Events “Client Services” pages, which are not available to the general public, are also included with this option. This tool will help to answer many of the questions asked by the modern bride and groom, making Kate Sands Events the “Go To” resource for wedding planning.

  • Event concept and design
  • Event management
  • Budgeting with etiquette assistance
  • Site suggestions and selection
  • Wedding planning assistance                                                                               
  • Invitation design and etiquette
  • Vendor referrals
  • Vendor introductions in person or online
  • Attend all vendor meetings and tasting
  • Floral consultation and design
  • Favors and gift suggestions
  • Coordination of all vendors
  • Diagrams of ceremony site and reception area
  • Concierge services
  • Lodging recommendations
  • List of local restaurant
  • Reservation assistance
  • Welcome party or rehearsal dinner planning
  • Detailed time line of ceremony and reception
  • On site rehearsal with assistant
  • Wedding day management with staff
  • Wedding night lodging recommendations for newlyweds
  • Northern California honeymoon suggestions

After the wedding adventures for remaining guests

  • Private tours and tastings at premier wineries
  • Vineyard tours
  • Micro Brewery tour
  • Hot air balloon adventures
  • Wildlife safari tours
  • Golf
  • Wine Train luncheon or dinner
  • Spa day